Bubble Docs
  • Introduction
  • New? Start Here
  • What is Bubble?
  • The Glossary
  • User manual
    • Getting started
      • What is Bubble?
      • Building for...
        • Web
        • Native iOS and Android
          • Mobile app quick start guide
          • What is a native mobile app?
          • Native mobile vs. web development
          • Differences in native and web elements
          • Native mobile app terminology
      • Building your first app
        • Planning features
        • Database structure
        • Design and UX
        • eCommerce and payments
          • Shopping cart
          • Checkout page
          • One-time payments
          • Subscriptions
          • Marketplace
      • Creating and managing apps
      • The Bubble editor
        • Tabs and sections
          • Design tab
            • The element tree
            • The property editor
          • Workflow tab
          • Data tab
          • Styles tab
          • Plugins tab
          • Settings tab
            • Application settings
              • Custom headers/body
              • Visual settings
              • Social media sharing
              • Translating your app
              • Email settings
              • Collaboration
            • Custom domain and DNS
          • Logs tab
        • Tools
          • Key features
          • The search tool
          • The Issue Checker
          • The element tree
          • The element property editor
          • The debugger
          • Notes
        • Previewing your app
      • Transitioning to Bubble from...
        • JavaScript
        • HTML and CSS
        • SQL
    • Design
      • Elements
        • Web app
          • The page
          • Containers
            • Groups
            • Repeating groups
            • Table elements
            • Popups
            • Floating groups
            • Group focus
          • Visual elements
          • Input forms
            • Text and numbers
            • Dates and time
            • File uploads
            • Selection controls
        • iOS and Android app
          • The view
          • Containers
          • Visual elements
          • Input forms
          • Mobile reusable elements
        • The element hierarchy
          • The element tree
        • Reusable Elements
      • Styling
        • Color variables
        • Font variables
        • Styles
        • Custom Fonts
      • Responsive design
        • Building responsive pages
        • Legacy articles
          • The Basics (Legacy)
          • Building Responsive Pages (Legacy)
          • Migrating Legacy Pages
          • Tips When Designing (Legacy)
      • Templates
      • The Component Library
      • Importing from Figma
    • Data
      • The database
        • Data types and fields
        • Creating, saving and deleting data
        • Finding data
        • Displaying data
        • Protecting data with privacy rules
        • The database editor
        • Export/import data
          • Exporting data
          • Importing data (CSV)
        • Working with location data
        • Using Algolia
        • Database structure by app type
          • Marketplace Apps
          • Directory & Listings Apps
          • Social Network Apps
          • SaaS Apps
          • Project Management Apps
          • CRM Apps
          • Professional Services Apps
          • On-demand Apps
          • Documentation/ CMS Apps
          • Applicant Tracking System (ATS) Apps
          • Portfolio Apps
          • Gallery Apps
          • Online Store / Ecommerce Apps
          • Blog Apps
          • Messaging App
          • Dashboards
          • Building Block Apps
          • Bubble as a backend
      • Files
      • Images
      • Static data
        • App texts (translations)
        • Option sets
      • Temporary data
        • Custom states
        • URL parameters
      • User accounts
        • Authentication plugins
          • Facebook plugin
          • Fitbit plugin
          • Google plugin
          • Instagram plugin
          • LinkedIn plugin
          • Pinterest plugin
          • Slack plugin
          • Wistia plugin
          • YouTube plugin
        • Cookies set by Bubble
      • Time, dates and time zones
    • Logic
      • The frontend and backend
      • Workflows
        • Events
          • Frontend events
            • Recurring workflows
            • Custom events
          • Backend events
            • Database trigger events
        • Actions
        • API Workflows
      • Dynamic expressions
      • Conditions
      • Navigation
        • Single-page applications (SPA)
        • Multi-page applications
        • Page slugs
      • Device resources
        • Location services
        • Camera/photo library
    • Workload
      • Understanding workload
        • Activity types
        • The workload calculation
        • Client-side and server-side processing
      • Tracking workload
        • Measuring
          • Using App Metrics
        • Monitoring
          • Workload notifications
          • Infinite recursion protection
      • Optimizing workload
        • Optimization framework
        • Optimization checklist
          • Page load
          • Searches
          • Workflows and actions
          • Backend workflows
        • Agency showcases
          • Minimum Studio
          • Neam
          • Support Dept
    • Security
      • Bubble's security features
      • Planning app security
      • Client-side and server-side
      • Bubble account security
      • App security
      • Page security
      • Database security
      • API security
        • API Connector security
        • Data API security
        • Workflow API security
      • Flusk
        • Overview
        • Flusk plan features
        • Getting started with Flusk
        • Flusk security tools
          • The Issues Explorer
          • Issue details
          • Tools and settings
            • Pages rating
            • Database rating
        • Flusk FAQ
      • Cookies
      • Security checklist
    • Previewing your app
      • Previewing a web app
      • Previewing a mobile app
    • Publishing your app
      • Web app
      • Native mobile app
        • Global native mobile settings
        • iOS App Store
        • Google Play Store
        • Publishing FAQ
    • AI
      • Generate apps with AI
        • About AI app generation
      • AI page designer
      • Connect to AI agents
    • Maintenance
      • Collaborators
      • Version control
        • Best practices: Version control
        • Transitioning from the legacy version control
        • Terminology: Version control
        • Version Control (legacy)
      • Commenting
      • Database maintenance
        • Copying the database
        • Restoring database backups
        • Bulk operations
          • Bulk operation methods compared
        • Wiping change history
      • Performance
        • Hard limits
        • Capacity Usage (legacy)
        • Notes on queries
      • SEO
        • Introduction to SEO
        • SEO: App
        • SEO: Page
      • Testing and debugging
        • Introduction to testing and debugging
        • The debugger
        • The native mobile debugger
        • The server logs
        • Supported browsers
      • API workflow scheduler
    • Integrations
      • API
        • Introduction to APIs
          • What is a RESTful API?
        • The Bubble API
          • Bubble API terminology
          • Authentication
            • How to authenticate
            • No authentication
            • As a User
            • As an admin
          • The Data API
            • Data API Privacy Rules
            • Data API endpoints
            • Data API requests
          • The Workflow API
            • Workflow API privacy rules
            • Workflow API endpoints
            • API workflows
              • Creating API workflows
              • Scheduling API workflows
              • Recursive API workflows
              • API Workflow Scheduler
              • Case: Stripe notifications
        • The API Connector
          • Authentication
          • API Connector security
          • API guides
            • OpenAI
              • Authentication
              • Calls
                • ChatGPT
                  • Chat
            • Google Translate
              • How to setup Google API keys
          • Streaming API
        • API security
        • Plugins that connect to APIs
        • API Glossary
      • Plugins
        • What Plugins Can Do
        • Installing and using Plugins
        • Authentication plugins
        • Special Plugins
      • SQL Database Connector
      • Bubble App Connector
      • WorkOS
        • WorkOS SSO
        • WorkOS API
    • Infrastructure
      • Sub-apps
      • Bubble release tiers
      • Hosting and scaling
        • How Bubble hosting works
        • Scaling with Bubble
        • CDN (Cloudflare)
        • Bubble app names
        • Domain and DNS
      • Compliance
        • GDPR
        • SOC 2 Type II
        • HIPAA
        • Other frameworks and standards
    • Bubble for Enterprise
      • Hosting and infrastructure
        • Dedicated instance
          • The Dedicated editor experience
          • Technical specs
          • Main cluster dependencies
          • Customizable options
          • Migration process
            • Pre-migration
            • During migration
            • Post-migration
      • Security and compliance
        • Single sign-on (SSO)
        • GDPR
        • SOC 2 Type II
        • HIPAA
        • Other frameworks
        • Bubble's security features
      • Admin and collaboration
      • Priority support
      • Billing and Payment Guideline for Dedicated Instances
  • Core Reference
    • Using the core reference
    • Bubble's Interface
      • Design tab
      • Design tab (Legacy)
      • Workflow tab
      • Data tab
      • Styles tab
      • Styles tab (Legacy)
      • Plugins tab
      • Settings tab
      • Logs tab
      • Template tab
      • Toolbar
      • Top and context menu options
      • Deployment and version control
        • Deployment & Version Control Dropdown (legacy)
      • Notes
    • Elements
      • Native mobile elements
        • View element
        • List component
      • General properties
      • General properties (Legacy)
      • Styling properties
      • Styling Properties (Legacy)
      • Responsive Properties
      • Responsive Properties (Legacy)
      • Conditional formatting
      • States
      • Page Element
        • Page Element (Legacy)
      • Visual Elements
      • Containers
      • Container Layout Types
      • Containers (Legacy)
      • Input Forms
      • Reusable Elements
      • Element Templates (legacy)
    • Workflows
    • Events
      • General events
      • Element events
      • Custom events
      • Recurring event
      • Database trigger event
    • Actions
      • Account
      • Navigation
      • Data (things)
      • Email
      • Element
      • Custom
    • On-device resources
    • Data
      • Data Sources
      • Operators and comparisons
      • Search
      • Privacy
    • Styles
    • API
      • The Bubble API
        • The Data API
          • Authentication
          • Data API endpoints
          • Data API requests
        • The Workflow API
      • The API Connector
        • Authentication
        • Adding calls
    • Bubble-made Plugins
      • AddtoAny Share Buttons
      • Airtable
      • API Connector
      • Blockspring
      • Box
      • Braintree
      • Bubble App Connector
      • Chart.js
      • Circle Music Player
      • Draggable Elements
      • Dropzone
      • Facebook
      • Fitbit
      • Full Calendar
      • Google
      • Google Analytics
      • Google Optimize
      • Google Places
      • Ionic Elements
      • iTunes
      • Slidebar Menu
      • LinkedIn
      • Localize Translation
      • Mixpanel
      • Mouse & Keyboard Interactions
      • Multiselect Dropdown
      • Progress Bar
      • Rich Text Editor
      • Rich Text Editor (Legacy)
      • Screenshotlayer
      • SelectPDF
      • Slack
      • Segment
      • Slick Slideshow
      • SQL Database Connector
      • Star Rating
      • Stripe
      • Tinder-like Element
      • Twitter
      • YouTube
      • Zapier
    • Application Settings
      • App plan
      • General
      • Domain / email
      • Languages
      • SEO / metatags
      • API
      • Collaboration
      • Sub-apps
      • Versions
  • Account & Marketplace
    • Account and billing
      • Pricing and plans
        • Plans and billing
        • Billing cycle
        • FAQ: Pricing and Workload
      • Account Management
      • Building Apps for Others
      • Selling on the Marketplace
      • Plans & Billing (legacy)
    • Official Bubble Certification
      • Hiring certified developers
    • Building Plugins
      • The Plugin Editor
      • General Settings
      • Updating to Plugin API v4
      • Adding API Connections
      • Building Elements
      • Building Actions
      • Loading Data
      • Publishing and versioning
      • Github Integration
    • Building Templates
    • Application and data ownership
    • Marketplace policies
    • Bug reports
  • Vulnerability Disclosure Policy
  • Beta features
    • About the Beta features section
    • Native mobile apps
Powered by GitBook
On this page
  • How scheduled workflows are queued
  • Avoiding delays
  • Navigating scheduled workflows
  • Pause Tasks
  • Cancel all
  • FAQ: API Workflow scheduler

Was this helpful?

  1. User manual
  2. Maintenance

API workflow scheduler

This section covers the scheduler, which lets you view, pause and delete upcoming scheduled workflows

A scheduled workflow (known as an ) is a workflow that is scheduled to run on the Bubble server at a specific time. In the Logs tab of your application editor, you can access the scheduler to view all upcoming scheduled workflows.

The Live and Development environments in your app have separate schedules. If you don't see workflows that you expected to be in the list, check that you are looking at the right environment.

How scheduled workflows are queued

The scheduler is a queue, and can be imagined as a funnel. If a funnel is filled with water faster than the rate at which it drains, it will be congested and it will affect its flow. Similarly, if the scheduler is "filled" with a lot of simultaneous or very shortly spaced workflows, the scheduler can be "congested", leading to delays.

Avoiding delays

To avoid delays when working with scheduled workflows, follow the recommendations below:

  • The more heavy the workload of the workflow, the more server capacity it will use. This is both affected by the number of actions in the workflow, and the complexity of those workflows

    • Database operations that work on a large volume of data (searches (especially with advanced filters) and actions that work on a list of things are particularly taxing

    • A high number of actions, and in particular if they depend on each other (such as using result of step X) can also slow things down

  • If you are scheduling a big number of workflows (by use of Schedule API Workflow on a list or recursively), it helps to consider spacing them out with some time in-between each cycle. How much time depends on the complexity of the workflow and how much capacity your app has in general

    • If the process does not need to finish at the highest possible speed, you can experiment setting a delay time of several seconds to control the capacity.

Overall, server-side workflow are a very powerful feature, but you may find that you need to experiment a bit to learn how to build workflows that don't overwhelm the system.

Navigating scheduled workflows

To search for scheduled workflows, set a time in the datetime input and click Show. Bubble will search for all workflows that are scheduled after the time you have specified. Note that the search can take a little bit of time to finish.

The columns let you see the details for that specific workflow:

Scheduled time is the datetime when the workflow is scheduled to run. It will show in the timezone reported by your browser (meaning it may look different to you and the user who scheduled it if you are not in the same timezone).

ID is the ID of the scheduled workflow. Every workflow that is scheduled has a used to identify that workflow.

API Event is the event of the workflow, recognized by the label you have given it in the Workflow editor.

Current user is the email of the user that scheduled the workflow

Parameters include any custom parameters that were provided when the workflow was scheduled

Pause Tasks

Be careful when using the Pause tasks feature, as this will stop all API Workflows from running; if you are working in the Live environment and have live users scheduling API workflows, they will not run until Pause tasks has been deactivated.

Click here to pause upcoming workflows. If they are already on pause, this will read “Resume tasks,” which you can click in order for scheduled workflows to run again.

Cancel all

You can delete all past workflows that have not run yet, or scheduled workflows in their entirety.

FAQ: API Workflow scheduler

Does the scheduler show external API requests?

No, since workflow API requests that come from an external app are not scheduled but triggered immediately, they will not show up in the scheduler.

What happens if a workflow is scheduled in the past?

An API workflow scheduled in the past will trigger immediately, and as such will not show up in the scheduler.

Last updated 1 year ago

Was this helpful?

If you are experiencing workflows not running as expected, check this setting.